Executive Assistant

Are you a pro-active professional with excellent organisational skills and high attention to detail?

Are you focused on ‘getting a job done’ independently and using your own initiative?

Would you like a role where no two days are the same? If you love being at the forefront of organising events, functions, VIP lunches, and travel arrangements as well as providing a high level of EA support to a high-profile businessperson then this fast paced, varied role could be right up your street!!!

In return you will receive: 32 days holiday including Bank Holidays, all staff working over a mealtime are eligible to take a free lunch or dinner, enhanced maternity, paternity & adoption pay and a flexible working policy.

Hybrid working – The Executive Assistant will be required to be in the office 50% of the week, this might require a little flexibility depending on the level of business demands. Some evening work may be required for this position, more so in the term time, which is 6 months of the year, however all additional hours worked can be taken in lieu.

Duties & Responsibilities of the Executive Assistant:

* Manage all communications into the office.

* Provide a first point of contact for internal and external enquiries and visitors.

* Diary management and scheduling of meetings, events, visitors, and catering requirements.

* Coordinate all UK and overseas travel which often entails complex arrangements.

* Arrange visa applications and prepare expense claims.

* Prepare written correspondence, committee papers and other documents as required.

* Work in collaboration with other Executive Assistants across the site.

* Support project-based work, collating and managing data as well as ad hoc research.

* Review operating practices and implement improvements where necessary.

* Coordinate with housekeeping and maintenance to ensure the upkeep of the private lodge and gardens.

What you will need to succeed as the Executive Assistant:

* Educated to degree level or equivalent professional experience.

* Significant experience in a PA/EA role at an executive level.

* Accurate and with a good eye for detail.

* Strong administrative background working at a high level which has included complex diary management, email management and meeting organisation.

* Experience of working in a Collegiate or University environment

* Excellent communication skills; confident to liaise with people at all levels.

* Advanced knowledge of Microsoft Office and email systems, including Word, Excel, and PowerPoint.

* Media savvy.

* Excellent organisational, analytical and research skills.

* Ability to prioritise work and act on own initiative. Ability to work with patience, tact, and diplomacy.

* Ability to exercise complete discretion at all times.

* Friendly, professional, and helpful

* Meticulous, calm, and effective under pressure.

If you are interested in finding out more about this position, please contact Claudine for a chat on (phone number removed) or apply now.

If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Kameo Recruitment Ltd is acting as an employment agency for this permanent vacancy