Posted in: Administrative and Support Services in Aberdeen | Posted: |
THE COMPANY
Brand Energy & Infrastructure Services provide scaffolding services and access equipment, coating and painting, cleaning, insulation and fireproofing services to some of the UK’s largest industrial clients.
THE PROJECT
Brand Energy & Infrastructure Services are one-third of Aberdeen-based consortium PBS by Ponticelli who were awarded the full General Maintenance and Operations Contract (GMOC) by TEPUK (Total) for all of their UKCS assets.
JOB PURPOSE
The HR Administrator will provide proactive HR services to support achievement of business objectives on site, ensuring delivery of common/corporate HR strategies and provide a local HR administrative service to the business. Facilitate all day to day operational HR requirements and coordinate HR processes, programs and initiatives.
KEY RESPONSIBILITIES
* Create weekly timesheet templates and save in the relevant folders
* Monthly update checks for new starters and leavers
* Ad-hoc HR data requests as and when required (updates, manning budget / org chart updates, data checks)
* Supporting with advertising requests and recruiting for onshore positions (requesting advertising, setting up & attending the interviews, feedback to the candidate)
* Onshore position onboarding (offer data to HR, details added to HR / PBS onboarding tracker etc.
* Booking and managing occupational health requests when required.
* Supporting with grievances (setting up and attending meetings, issuing out the relevant documents, taking notes, requesting statements)
* Supporting with disciplinaries and letter of expectations
* Managing sickness (keeping in contact with the employees, requesting sick lines, updating the team / logistics etc.
* Processing ECF's (change of employment details) when required.
* Processing leavers (drafting leavers form, signed by management and sent to HR resignation / termination letters).
* Offshore onboarding / new start process.
* Processing bereavement requests.
* Day-to-day HR queries
KEY SKILLS / COMPETENCIES
* HR Administration experience within a fast-paced environment.
* Strong system and MS Office skills (inc. Excel).
* Able to respond to queries efficiently and in a timely manner.
* Highly organised and self-motivated.
* Confidence to work as part of a team and on own initiative.
* Strong communication skills, both written and verbal
WORKING ARRANGEMENT
Hybrid working arrangement - 3 days office / 2 days home
9 day fortnight (flex Friday every other week)