Posted in: Administrative and Support Services in Solihull | Posted: |
EP Group
EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.
Personal Assistant
Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley.
As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner.
Administrative Responsibilities:
* Diary and strict time management for Shareholders
* Email management for Shareholders, including dictation
* Arranging meetings, calls and video calls between Shareholders and internal staff and external parties
* Hospitality arrangements, including drinks for Shareholders and all visitors and daily lunch preparation
* Travel arrangements, including flight bookings, and hotel bookings
* Arranging medical appointments as and when required for Shareholders and other family members
* Recognising business critical matters and raising them immediately with the relevant personnel
Operational Responsibilities:
* Identify inefficiencies in administrative processes and propose solutions to streamline workflows, improve productivity, and enhance operational efficiency.
* Optimize resource allocation, including time, personnel, and budget, to support the executive's priorities and strategic objectives.
* Assist in project coordination activities, such as planning, organizing, and monitoring progress, to ensure timely completion of tasks and deliverables.
* Coordinate with external vendors to procure necessary resources and services as required by the Shareholders
* Provide training and support to administrative staff, including other assistants or coordinators, to enhance their skills and knowledge of operational processes.
* Continuously monitor and evaluate operational processes and performance metrics to identify opportunities for refinement and enhancement.
* Other ad hoc tasks as requested by the Shareholders
Essential Experience
* Experience of supporting at Director / Shareholder level in an administration and operational setting
* Ability to align operational activities with the executive's strategic objectives and organizational goals.
* Effective problem-solving skills to address challenges and obstacles in administrative processes and operations.
* Meticulous attention to detail to ensure accuracy and precision in administrative tasks and documentation.
* Excellent communication skills to collaborate effectively with colleagues, stakeholders, and external partners.
* Superior organizational skills to manage multiple priorities, deadlines, and projects simultaneously.
* Flexibility and adaptability to adjust to changing priorities, deadlines, and circumstances in a dynamic work environment.
* Discreet and confidential approach
* Confident when working independently
* Experience of Office 365