AP/AR Specialist

At BSG, our mission is to create a better future by empowering organizations and leaders that are making a difference. And, we have been relentlessly pursuing this goal since 2000. We are a small but mighty strategic research consultancy that transforms data into meaningful and compelling actions for our clients. Our people’s dedication, creativity, and tenacious pursuit of game-changing insights is what enables us to provide heads of state, corporate leaders, and non-profits with the strategies that shape tomorrow.
At BSG, our employees work closely with and learn from leaders in the consulting, market research, non-profit, and political arenas. We foster an environment where our team’s core skills are practiced and honed every day, and one where every team member is encouraged to think creatively and strategically. Our core set of values: integrity and ethics, diligence, and respect, are at the heart of our unique team, and have fueled winning strategies for our clients – from President Obama, to Google, to the AARP - those values are also what we look for in our new hires.
So, do you just want a job or do you want to make an impact?
We are looking for a passionate individual to join our team as an AP/AR Specialist in Denver.
What You'll Do:
Manage all aspects of Accounts Payable
Develop, implement, and maintain systems procedures and policies to ensure adherence to company guidelines.
Constantly strive to increase efficiency, accuracy, and effectiveness
Administrator of new AP processing software (Beanworks)
Match invoices to PO and review for accuracy, work with teams to resolve any discrepancies
Review POs for correct coding before syncing POs from our project management system (Method) to QuickBooks
Review Open PO report for correctness
Manage invoice approvals
Sync vendor invoices from Beanworks to QuickBooks upon approval, ensure all expenses are reported in QuickBooks correctly
Create AP batch PDF for payment every other week
Enter each vendor payment into the bank
Manage which vendors need banking information verified/new templates created
Apply payments to the invoices in QuickBooks once they have been processed in the bank
Manage new vendor documentation
1099 preparation and distribution
Manage all aspects of Accounts Receivable
Develop, implement, and maintain systems procedures and policies to ensure adherence to company guidelines.
Constantly strive to increase efficiency, accuracy, and effectiveness
Review Invoice request against the Statement of Work/client PO for correctness
Ensure client is being billed back all reimbursables charges
Send invoice to client and sync to QuickBooks
Track completed jobs in the project management system to ensure all jobs that have completed have been invoiced
Track prebill jobs to make sure they are paid before they field
Communicate with clients for payment status
Alerts rest of accounting if concerns about payment
Monitors all bank activity. Apply payments to invoices in QB
Ensure AR aging report is always up to date
Serve as the point person for client and client invoice related questions or issues
Other Tasks
Expense Reports
Reconcile AMEX to Concur quarterly
Month End Close
SOX compliance reports
Taxes
Compiles and sends out 1099s
Other accounting related task as needed
Requirements
What You'll Need:
Bachelor’s degree or equivalent combination of education and experience
Experience working with GAAP
Critical thinking and organizational skills
Team player
Attention to detail
Time management skills, able to prioritize deadlines
Strong computer and business solution software skills
Strong Microsoft Excel and Office skills
Experience with QuickBooks Desktop is strongly preferred
Strong written and verbal communication skills
Experience with Concur, Beanworks, or Method are a plus
Benefits
Why You'd Want To:
We value our employees by providing competitive compensation and benefits package with access to global resources and perks that support you no matter where you are in life.
We are highly invested in our team’s growth and professional development. At BSG, your success is our success.
Our culture of kindness and collaboration is at the core of everything we do, empowering everyone to contribute to our BSG community.
We take pride in doing excellent work that has meaningful impact.
BSG is part of WPP, a creative transformative company. Per WPP, the base salary for this position at the time of this posting is $45,000 - $90,000 per year. Individual compensation varies based on several factors, including location, job responsibilities, experience, and skills/qualifications. In addition to base salary, BSG offers competitive benefit plans and incentive programs.