Executive Assistant, Streets

Job Description
Position Summary 
This is executive administrative assistant work serving as an assistant to the Streets Commissioner. The position performs a variety of assignments of a confidential nature in support of the Streets Commissioner. The position may have access to information subject to use in collective bargaining. The employee in this class works independently on difficult or complex clerical tasks and demonstrates professionalism and confidentiality when handling sensitive matters.  
Essential Functions 
Reads incoming correspondence and routes correspondence to proper officials or composes replies, when needed.  
Composes and answers routine requests for information under the signature of the Commissioner.  
Schedules meetings, prepares material for meetings, keeps records of meetings and prepares minutes. 
Prepares complex clerical records and reports from a variety of material involving a knowledge of departmental practices and procedures. Keeps reports of a large number of employees, and demonstrates confidentiality when handling sensitive reports and documents. 
Screens phone calls for the Commissioner, handles problems that may arise with stakeholders, receives and directs complaints to the Commissioner. 
Serves in a liaison capacity with other department and City officials. 
Conducts research, and prepares reports and recommendations 
Perform related work as required.  
 
Competencies, Knowledge, Skills and Abilities 
Knowledge of communications and public relations principles and practices used in the preparation and dissemination of informational materials in all types of media. 
Excellent analytical, verbal and written communication skills.   
Knowledge of modern communication principles and practices. 
Proven success in developing collaborative relationships, and a successful track record of providing successful advice and counsel to senior leaders. 
Excellent leadership, influencing and negotiation skills.  
Professionalism and judgment, ability to apply critical thinking, tactfully handle various situations, using highest level of diplomacy and customer service. 
Ability to think critically and analyze information, metrics and statistical data. 
Excellent project management and ability to pay strict attention to detail remain focused and work in situations involving multiple interruptions.