FF & E Buyer

Job Description
The general purpose of the job is to compete, negotiate, award, administer, and close out Purchase Orders and Contracts for CFI/Westgate Resorts. A primary goal is to save money for the company by procuring needed commodities and services without sacrificing quality and delivery considerations. The total cost of procuring the goods and services is taken into account when making the final purchase decision.
Responsibilities
Compete, negotiate, barter, award, and administer and closeout purchase orders/contracts. The buyer shall ensure that each purchase is competed with at least three responsible sources. A responsible source is one that is qualified to do the job, can meet all of the specifications, and has performed satisfactorily for CFI/Westgate Resorts in the past.
The buyer shall have a price justification for every purchase. All orders over $500 shall be competed or have a strong price justification supporting the purchase (such as a recent competition for the same or similar item). Such price justification shall be in writing and attached to the order it supports.
Resolve invoice issues in the timeliest manner possible (within 30 days of an invoice issue going on Oracle hold). Pull Oracle reports to determine outstanding invoice issues and ensure AP matches any resolution to ensure the invoice is no longer on a manual or automatic Oracle hold.
Ensure that our customers have received their items in accordance with the purchase order/contract.
Promptly return all phone messages.
Each Buyer is responsible to ensure that he/she is providing exceptional Purchasing services for each assigned property. Each Buyer should solicit feedback from each property’s key players of
Purchasing performance. Report any issues to management.
Review and re-write counter-offered terms and conditions; obtain Directors approval prior to awarding P.O. if CFI Standard Terms and Conditions have been altered.
Closely monitor supplier performance. Document any performance issues for the Departments Supplier Rating Program.
Confirm the purchase order/contract has been satisfactorily completed prior to payment of invoices.
Issue cure performance, work notices; terminate agreements in accordance with Purchasing Policies and Procedures.
Act as a backup for other buyers when they are out or on vacation. When a buyer is covering another buyers desk, the buyer covering the person that is out shall ensure that all actions worked and those remaining and/or follow-up actions are successfully communicated.
Notify management prior to placing an order for items that are not normally purchased by a property. Notify management if there is any unusual activity.
Obtain the necessary resort/requestor approval for change orders to Purchase Orders, Basic
Ordering Agreements, or Blanket agreements; document the file accordingly
Document the purchase files in accordance with Purchasing Policies and Procedures; document all contacts and commitments made by CFI and Suppliers.
Track and Report Monthly Cost Savings.
Attend meetings as requested by Management.
Read, understand, and comply with Purchasing Policies and Procedures.
Assist in the completion of special reports and assignments as requested by Management.
Keep reports that are required by Management updated.
Create a personal development plan that includes soft skills as well as Purchasing theory to continually improve skills and qualifications. Each Buyer is responsible for his/her continuous improvement. The Buyer shall work his/her manager to determine how training will be obtained given the constraints of budget issues.
Each Buyer shall strive to make Purchasing better. Be positive, proactive, and a team player.