Office Manager (m/f/d)

Questel's mission is to facilitate the development of innovation in an efficient, safe and sustainable way. We provide an integrated platform of software and services to meet all needs in terms of intellectual property and innovation management.

With more than 20,000 customers in 30 countries, Questel has become a world leader whose IT expertise is recognised throughout the world and is reflected in all its offerings. At Questel, our employees, based in Europe, North America, China, Japan, India and many other countries, are the company's main shareholders. On a day-to-day basis, this is reflected in the strong involvement of our teams, collaborative processes and short decision paths.

Our company, supported by first-class investment funds and based on strong values of entrepreneurship, respect and honesty, pursues both a strategy of strong growth and a commitment to social and environmental responsibility.

We are looking for our future multi-tasking guardian angel to independantly manage our daily office life and to support our Managing Directors in the day-to-day business.

You will be responsible for the facility management of our amazing office in Munich (Möhlstrasse) from dispatching communication to the right teams, to organizing internal and external meetings and events and supporting the organization of travels and appointments.

You will play a pivotal role in providing administrative support to our company for various projects. Having a flexible attitude is important, as is being able to communicate with colleagues across the business, nationally and internationally.

• Independent organization of the office

• Administrative support for projects

• Organization of internal and external meetings and events

• Administrative responsibility for the ordering process

• Invoice processing and expense accounting

• Preparing financial reports

• File storage & archiving

• Ensuring order & cleanliness, coordination of service providers if necessary

• Maintenance of equipment (photocopy machine )

• Organization of office supplies and inventory incl. maintenance of inventory lists

• Running errands and taking over catering services

• Post processing

Completed Business Degree or comparable professional training

A first professional experience in an international context

• Confident handling of the programs of the MS Office package

• Fluent written and spoken German and English

• Organizational talent, good time management, flexibility

• Forward thinking and initiative

• High level of communication skills, team spirit, friendly and professional demeanor

• Thorough working methods and discretion

• Full-time / permanent contract

• Agile environment

• International teams with a strong teams spirit

• Company pension plan and access to corporate benefits

• Besides our flexibility, it is our employees who work as a team to change the world. We develop and explore the possibilities of digitalization, making agile and digital innovation possible.

Are you the enthusiastic, innovative, and independant person that will help us to develop this role? We look forward to reviewing your application

Job location Munich, Möhlstrasse